University parking management software for permits, visitors and events
ParkingChief is university parking management software built AI-first for campus parking and transportation offices. Students and staff manage permits online, visitors pay by phone, departments validate their guests, event rates run from a calendar, and enforcement checks every plate against permits and payments in one lookup across every campus lot.
Book a demoManaging permits, visitors and campus events
A university parking office sells permits every term, hosts visitors every day and runs game days and graduations several times a year. Permit sales spike at the start of each term, visiting speakers and prospective students need a way to park, and event traffic needs its own rates. Most offices stitch this together from a permit system, payment kiosks, paper validations and a separate enforcement tool.
- Term start brings long lines at the permit office.
- Departments hand visiting guests paper passes that are hard to track or bill.
- Event rates are changed by hand on payment kiosks before each game or ceremony.
- Patrols cannot see permits, visitor payments and validations together.
Permits, visitors and events on one campus record
ParkingChief ties student and staff permits, visitor payments, department validations and event parking to one live session record per vehicle. Each lot or garage is configured with its own rates and services, and the parking office manages all of it from one portal.
Campus permits online
Students and staff buy and manage permits online, add vehicles and pay by card automatically. Renewals and reminders go out each term, failed payments are flagged early, and permit revenue is reported by lot for the budget office.
Monthly permits featuresVisitor parking by phone
Prospective students, guests and contractors scan a QR code at the visitor lot and pay in the phone browser. No app, no account and no kiosk, and they extend their time remotely if a campus tour runs long.
Scan-to-pay featuresDepartment validations
Admissions, athletics or any department validates guest parking from a partner login or a counter QR code. Each department has its own budget, caps and expiry rules, and monthly statements and billing exports show what each one used.
Validations featuresEvent parking on a calendar
Game days, commencement and concerts get event rates set on a calendar for each lot, so pricing changes on its own before the event. Visitors pay by QR code at the lot entrance, and event revenue shows up by location and date.
Scan-to-pay featuresCampus enforcement
Officers check any plate against permits, visitor sessions and validations in one lookup from a phone. When a car has no right to park, they issue a digital Parking Notice with photo evidence, and enforcer activity is reported by shift.
Enforcement features
A term on campus, from the parking office
- 1
Open permit sales
Set permit types and lots, open the permits portal, and let students and staff add vehicles and pay online instead of lining up.
- 2
Schedule the events
Add game days, move-in weekend and commencement to the lot calendar with their own event rates, set once ahead of the term.
- 3
Patrol and report
Officers check plates against permits and visitor payments every day, and the office exports permit, event and enforcement reports to CSV.
Questions campus parking offices ask before switching
Campus parking changes slowly because terms, contracts and budgets are fixed well ahead. ParkingChief is set up to fit that rhythm. Visitor lots need only QR code signs, gated lanes use LPR cameras, gates and kiosks supplied by ParkingChief, and you can start in one visitor lot through the pilot program before the permit system moves. Roles keep each office limited to the lots it manages.
- What lane hardware do we need?
- Can departments be billed for validations?
- Can event rates be set per lot?
- Can we start with one lot?
- Can data export to CSV for finance?
Customized to your requirements
Every location runs on its own rules. Set rates, messages, tickets, check-in and payment options per location, and connect your other tools through open APIs and webhooks. ParkingChief is customizable to your operation and your clients' requirements.
Rates and rules
Rates, schedules, overnight and oversize pricing per location.
Your brand
SMS messages, ticket layout, QR code and legal text.
Check-in and payment options
Check-in requirements, payments, tips and retrieval options.
System integrations
Open APIs and webhooks to connect your other tools.
Pilot program, no long-term commitment
Run ParkingChief at one of your locations and see it working before you decide on the rest.
Keep reading
Frequently Asked Questions
Does university parking management software handle student and staff permits?
Yes. Students and staff manage permits and vehicles online in the permits portal, with automatic card payments, renewals and reminders. Permit status sits on the same plate record enforcement checks, and permit revenue, renewals and overdue balances are reported by lot.
How do campus visitors pay for parking?
Visitors scan a QR code on the lot sign, choose a duration and pay in the phone browser with a card, Apple Pay or Google Pay. There is no app or account. Departments can also validate a visitor's parking so the department covers the cost.
Can we charge event rates for games and commencement?
Yes. Event rates are set on a calendar for each lot or garage, so pricing switches on event days without anyone touching a kiosk. Visitors pay by QR code at the lot, and reports show event revenue by location and date range.
Can campus departments validate parking for their guests?
Yes. Each department gets a partner account with its own budget, caps and expiry rules. Staff validate from a portal login or a QR code, every validation is tied to the guest's session, and monthly statements show what each department used.